PP
ProcurePilot

Procurement, coordinated

Agentic supplier ops, without the chase.

ProcurePilot reads requests, follows up with suppliers, checks invoices, and holds risky payments automatically, so your team saves hours of back-and-forth every week.

Supplier request, reply, invoice check, and payment hold moving across ProcurePilot.

One place for supplier requests, replies, delivery checks, and approvals.

1. Request

Tell ProcurePilot what changed

Owners or staff can report low stock, surplus, or tomorrow's delivery change through Telegram or the website.

  • Supplier rules, usual quantities, delivery days, substitutions, and approval limits are set once.
  • ProcurePilot checks the request against past prices, preferred suppliers, timing, and owner preferences.
  • The supplier request is sent through Gmail with the right context.
Illustration of a restaurant supplier request starting from a mobile message.
2. Resolve

Supplier replies are handled in one place

ProcurePilot monitors Gmail replies, updates request status in Telegram and the website, and follows up when needed.

  • Price jumps, unavailable quantities, substitutions, late delivery, and missing details are flagged early.
  • Owners can approve, reject, negotiate, or reply to the supplier without opening Gmail.
  • Old supplier requests can be followed up automatically or surfaced for manual review.
Illustration of supplier replies, exceptions, and owner decisions being resolved.
3. Pay & Learn

Deliveries and invoices are checked before payment

Staff confirm what arrived, ProcurePilot checks invoice evidence, and supplier history improves over time.

  • Received quantities, missing items, wrong items, and delivery issues can be recorded from Telegram or the website.
  • Invoices are compared against the request, supplier confirmation, delivery proof, quantity, price, and duplicate history.
  • Clean invoices can move forward. Risky ones wait for approval, hold, rejection, negotiation, or supplier clarification.
Illustration of delivery confirmation, invoice checks, payment approval, and supplier history.
ProcurePilot